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Terms and Conditions

AGE LIMITS

AGE LIMITS FOR PARTICIPANTS

Young people aged between 14 and 18 years at the start of the camp (i.e. those born after the 28th of July 2002 and no later than in 2006) are eligible to take part in the European Jamboree 2020 as participants.

AGE LIMITS FOR IST

Individuals aged 18 and above (those born on or before 27th of July 2002) wishing to take part in the European Jamboree 2020 can register to be members of the International Service Team (IST).

FEES

FEES

The categories of fees for the European Jamboree 2020 have been approved by the relevant bodies of the Europe Region WAGGGS and European Scout Region WOSM. In order to encourage Scouts and Guides from as many countries as possible to participate in the European Jamboree 2020, and to demonstrate solidarity of our Movements, EJ2020 fees are allocated by category depending on country. This approach has been used for previous European joint events and is based on the Gross National Income per capita of each country. National Scout  Organisations and Member Organisations can confirm their category with the European Jamboree 2020 Office.

The fee for participants, International Service Team (IST), and members of Contingent Management Teams (CMT) is as follows:

Category A 1 100 PLN
Category B 1 400 PLN
Category C 1 650 PLN
Category D 1 850 PLN
Category E 2 200 PLN
Overseas

(Non-European NSOs/MOs)

1 850 PLN
IST & CMT 1 200 PLN

LATE REGISTRATION SURCHARGE

After the closing of the registration system, it will be possible to add patrols and CMT members upon request and with approval of the Jamboree Planning Team with a 5% participation fee surcharge.

Any payments arriving after the deadline of the invoice will be subjected to an additional 5% surcharge.

REMITTANCE OF FEE

Fees must be remitted to the bank account provided by the European Jamboree Office. Please be advised that each Contingent will be provided with the individual account number to facilitate monitoring of payments.

Please note the following when conducting bank transfers:

  • Each transfer must include both the name of your National Scout Organisation/Member Organisation and a reference to its purpose (for example “Deposit for 100 persons”).
  • Please inform the European Jamboree Office of every transfer you make, including the date it was sent, the bank from which it was sent, any reference information included, and the amount you intend the European Jamboree to receive.
  • The amount credited to your National Scout Organisation/Member Organisation will be the net of any bank charges applied by your bank AND the European Jamboree bank upon receipt of the transfer.
  • When following the payment schedule, please ensure that you allow sufficient time for bank transfers to be credited to the European Jamboree account according to the dates shown.
  • All payments must be made in PLN (Polish Zloty).

DEPOSIT

DEPOSIT

The deposit for each registered person is 10% of the Jamboree Fee.

REFUND OF DEPOSIT

Deposits will not be refunded under any circumstances.

COVERAGE OF DEPOSIT

A deposit will be applied to the Contingent concerned, not individuals. You may, therefore, change names or the category of your registration, according to the schedule shown in the Terms and Conditions (e.g. change names of 3 people, delete 1 IST and add 1 CMT), with no effect on the deposit.

PAYMENT SCHEDULE

To minimise risks related to the Jamboree organisation and to ensure a high quality event, the following payment schedule has been set up:

PARTICIPANTS, ADULT PATROL LEADERS AND CONTINGENT MANAGEMENT TEAM MEMBERS

– EUROPEAN CONTINGENTS

Deposit (10%) 31st January 2019
Second Payment (40%) 30th September 2019
Final Payment (50% 31st March 2020

PARTICIPANTS, ADULT PATROL LEADERS AND CONTINGENT MANAGEMENT TEAM MEMBERS

– OVERSEAS CONTINGENTS

Deposit (10%) 31st January 2019
Second Payment (40%) 31th September 2019
Final Payment (50%) 31st March 2020

INTERNATIONAL SERVICE TEAM – EUROPEAN AND OVERSEAS CONTINGENTS

Deposit (50%) 31st December 2019
Final Payment (50%) 31st March 2019

REFUND POLICY

CANCELLATION

The Host Organisation may cancel the event due to compelling reasons. In the event of the European Jamboree 2020 being cancelled due to circumstances beyond the organisers control (e.g. acts of terrorism, natural disasters, acts of war, etc.), the European Jamboree 2020 organisation will not refund any fees.

INSURANCE FOR EVENT

The European Jamboree 2020 will obtain a cancellation insurance for the event, where unforeseen events necessitate the cancellation of the European Jamboree 2020. The cancellation insurance does not provide cover for costs such as travel, equipment, or pre and post- Jamboree activities, which are external to the European Jamboree fee. It is therefore recommended that you obtain your own insurance cover for these elements. Contingents should also note that any event beyond the European Jamboree 2020 organisers control such as act of terrorism and natural disasters, are not covered by the insurance.

Should the European Jamboree 2020 be cancelled for any such reason, there will be no refund of fees paid. If you require more information about specific events excluded from the cancellation insurance, please contact the European Jamboree Office.

CANCELLATION FOLLOWING ARRIVAL

The European Jamboree 2020 fee will not be refunded should the event be cancelled after the 27th of July 2019, regardless of the reason.

WHAT THE EUROPEAN JAMBOREE FEE COVERS

FEE FOR PARTICIPANTS

The fee for participants includes:

  • All campsite fees from the day of the opening ceremony to the day of the closing ceremony.
  • The European Jamboree Programme, including any relevant transportation.
  • All meals for the duration of the European Jamboree from dinner on the 27th of July 2020 through breakfast on the 7th of August 2020.
  • Upon arrival, transport from one of the specified EJ2020 entry points in Poland
  • At the end of the EJ2020, transport from the Jamboree Site to a specific EJ0220 exit point.
  • Joint unit equipment, i.e. a cooking tent and cooking equipment.
  • No personal equipment is provided.
  • Medical care in case of illness (excluding pre- existing conditions) or accidents, including minor surgery or treatment if necessary, for the duration of the European Jamboree.
  • Medications and any expenses relating to specialised care or hospitalisation are NOT included in the fee.
  • A European Jamboree participation pack, including a neckerchief and badge.

FEE FOR IST

The fee for members of International Service Team (IST) includes:

  • Briefing and training (including role specific training) prior to the arrival of participants.
  • All meals for the duration of the European Jamboree 2020, from dinner on the 25th of July to lunch on 8th of August.
  • Upon arrival, transport from one of the specified EJ2020 entry points
  • At the end of the Jamboree, transport from the Jamboree ite to a specified EJ2020 exit point.
  • Medical care in case of illness (excluding pre-existing conditions) or accidents, including minor surgery or treatment if necessary, for the duration of the European Jamboree 2020.
  • Medications and any expenses relating to specialisation care or hospitalisation are NOT included in the fee.
  • A program of activities for when off duty, a neckerchief and badge.

REGISTRATION PROCESS

APPOINTMENT OF THE HEAD OF CONTINGENT

Each NSO/MO is requested to appoint a Head of Contingent to the EJ2020. All basic communication from the EJ2020 organisers related to the Contingent will be through the Head of Contingent

PERMISSION OF PARTICIPATION

Permission of Participation will be granted by the European Jamboree 2020 Organisation only when all necessary procedures, including payment of the full fee, have been completed by the contingent. Any paperwork, including Visa invitation, will only be processed after such procedures are completed.

CONFIRMING THE CONTINGENT ALLOCATION

Payment of the deposit will guarantee the number of registered participants per Contingent. Numbers will be confirmed on a first-come first-served basis; therefore, NSOs/MOs who do not pay deposits early enough may find that there are no available places remaining.

SENDING PERSONAL INFORMATION

Each Contingent must submit personal information relating to its members in designated forms, which will have been distributed via Marcato System.

CONTINGENT

CONTINGENT

Only National  Scout Organisations/Member Organisations may register Contingents, and there may only be one contingent per NSO/MO.

PATROLS AND UNITS

Participants will be registered in patrols of 10 persons (9 participants and 1 Adult Patrol Leader). Four patrols, in turn, will form a unit.

FORMING A CONTINGENT

Each Contingent will be led by a Head of Contingent and will make up Adult Patrol Leaders, Participants, Members of the International Service Team, and members of Contingent Management Team.

Each group of participants will be required to send the European Jamboree Organisation slightly different information.

RESPONSIBILITY OF CONTINGENT

The Head of Contingent and his/her Contingent Management Team accept full responsibility for the members of their Contingent to the European Jamboree 2020.

IST

The International Service Team is essential to the successful execution of the European Jamboree 2020, and NSOs/MOs are encouraged to assist the organisers by recruiting suitable adults for the IST. No Contingent may have more adults (the total of IST’s and CMT’s) than participants, except for the host NSO.

RESPONSIBILITY OF NSOS/MOS

Each National Scout Organisation and Association/ Member Organisation accept full responsibility for its members taking part in the European Jamboree 2020.

REGISTRATION OF CONTINGENT

Registration will be based on an electronic registration system.

HEALTHCARE

SCOPE OF THE HEALTHCARE PROVIDED

Participants of the European Jamboree 2020 will have access to the events own medical facilities from the time of the opening ceremony to the closing ceremony. Note, however, that pre-existing conditions are excluded.

REPATRIATION

The European Jamboree 2020 medical arrangements are based on providing treatment in Poland and do not include repatriation, whether for medical or other reasons. It is recommended you obtain your own insurance to cover such an eventuality.

TRAVEL INSURANCE

It is recommended that you obtain appropriate insurance cover, such as a travel insurance for such as a travel insurance for the period prior to arrival at the start of the European Jamboree and until after the finish of the event, in addition to the medical insurance.

PRE-EXISTING CONDITIONS

Those with pre-existing medical conditions should make special arrangements so as to be able to pay for any treatment related to such conditions.

SERVICES PROVIDED

Medical facilities at the European Jamboree 2020 Site are merely provisional facilities focusing on first aid and prehospital care. Any further treatment required will be provided at local medical facilities. The European Jamboree fee does not cover clinical examination and/or treatment (e.g. suspected fractures, treatment requiring hospitalisation, etc.) and each individual is responsible for any expenses incurred by such treatment and/or hospitalisation. Therefore, everyone attending the European Jamboree is required to obtain insurance to cover such an eventuality, and it is the responsibility of the Head of Contingent to ensure such insurance has been obtained.

RULES

JAMBOREE REGULATIONS

The European Jamboree 2020 will set regulations separately for all the people attending the event in consultation with the Jamboree Advisory Group of WOSM and WAGGGS. These regulations will be summarised and published as a Code of Conduct.

PENALTIES

Anyone in breach of the European Jamboree 2020 regulations described in these Terms and Conditions or of local laws may be evicted from the European Jamboree Site. Anyone – including guests and visitors behaving in a manner considered dangerous, which causes offence to others, or is otherwise inappropriate in the context of the European Jamboree, will be evicted from the European Jamboree Site and will not be eligible to any refund of fees.

LOCAL LAWS

The European Jamboree 2020 takes place in Poland and local law will apply. By Polish law, the legal age of adulthood is 18, for smoking and for alcohol buying it is also 18. However, the European Jamboree 2020 is a non-alcohol event.

EXCLUSION

The European Jamboree Organisation reserves the right to exclude any group or individual from the European Jamboree Site and, whenever appropriate, the Head of Contingent will be involved in such a decision. Any  expenses arising from the exclusion or eviction of such groups or individuals will be the responsibility of the individuals involved, and complaints or requests for compensation will not be considered.

PRIVACY POLICY

COLLECTION AND MANAGEMENT OF PERSONAL INFORMATION

The European Jamboree 2020 will set regulations separately for all the people attending the event in consultation with the Jamboree Advisory Group of WOSM and WAGGGS. These regulations will be summarised and published as a Code of Conduct.

AGREEMENT

By registering personal information, such as name and date of birth, the individual explicitly consents to the retention of the personal data for purposes pertaining to the organisation and execution of the European Jamboree 2020. Registration also implies explicit agreement with this Privacy Policy as well as with the Terms and Conditions of the European Jamboree 2020.

PRESUMPTION OF AGREEMENT

If you enter data on behalf of others (proxy), it is assumed that you will have obtained their consent for the European Jamboree 2020 to retain their personal data. The Host Organisation assumes that a proxy will have received explicit, prior agreement from the individual concerned. The proxy is responsible for the agreement of this individual.

USE OF PERSONAL INFORMATION

Any personal information retained will not be shared with any third parties, except where necessary for the planning and execution of the European Jamboree 2020.

TALENT RELEASE

By registering for the European Jamboree 2020, you consent to any media footage (e.g. video, photographs, audio) taken at the European Jamboree 2020, and in which you may feature, to be used by the Host Organisation (Związek Harcerstwa Polskiego), World Organisation of the Scout Movement, World Association of Girl Guides and Girl Scouts, and as well as its licensees or assignees, for all advertising, publicity, and/or editorial purposes, for commercial and/or non- commercial purposes, for worldwide distribution in perpetuity.

BY-LAWS

UPDATES

From time to time, the Terms and Conditions for the European Jamboree 2020 may be updated. The most recent version will always apply. Please contact the European Jamboree Office for any necessary clarification.

LANGUAGES

In the event of a conflict arising out of the interpretation of these Terms and Conditions, the English text shall prevail.

JURISDICTION

In any conflict relating to these Terms and Conditions, Polish law shall apply, and the Warszawa-Śródmieście District Court shall have exclusive jurisdiction in any disputes.

 

On behalf of the Jamboree Executive Team,
Karol Gzyl
Jamboree Director